Website Terms & Conditions of Use

Terms of Service for Participation in Events

Participation Policy for the Event or the Seminar (BtoB)

Participation Policy for the Event or the Seminar (BtoC)

Terms of Service for Participation in Online Event

Event Policies 

Code of Conduct & Prohibited Activities

Exhibitor and Sponsor License

Data Processing Addendum

Attendance and Participation
Only pre-registered visitors who are badge holders, visitors who register onsite, and exhibitors who are badge holders (including, but not limited to, badges, tickets, wristbands, or other authorised means of admission (“admission badge” or “badge”)) will be able to attend the Event and Seminar (collectively, “Event”) held by RX Japan Limited (“Organiser”).                            

Admission is open not only for professional, business visitors, exhibitors and press who are involved in or have a direct connection or interest in the subject area of the Event or associated industries or organisations, but also for anyone.

Provided, however that the minor’s participation, please refer to the “Minor Participation” section.

Data Sharing

・If applicable, by choosing to allow their badge QR or barcode to be scanned by an exhibitor during the Event, participants of the Event (each, a “Participant”, and collectively, “Participants”) will be providing their name and contact details (including personal information) provided at the pre-registration to the exhibitor, who may contact them about their products or services in accordance with their privacy policy.

・Participants agree and consent to share and provide their name and contact details when being scanned their badge QR or barcode.

Badge Security

・Only designated individual (or to the individual whose name is on the badge, if any) may use the admission badge. Participants must not allow their badges to be worn by anyone else. Loaning or transferring to others is strictly prohibited.

・Any failure to comply with this provision, or any provision in this policy, is likely to lead to the Participant and the person wearing the badge being removed from the Event.

・Anyone obtaining a badge by theft, deception or other illegal means will likely be asked to leave the Event.

Identity Check
Anyone attending the Event should carry and produce on request of the Organiser a personal photo-ID (e.g., passport, photo-ID driving license, national identity card, student card, etc.) or other identification acceptable to the Organiser.

Minor Participation
Minors (under 18 years of age) may participate only if accompanied by their guardian(s). In the case of a minor’s participation, the guardian(s) of the minor shall read and consent to this Policy and the Privacy Policy to participate in the Event. Furthermore, the guardian shall be responsible for managing and controlling the conduct of the minor during the Event.

Service Animals           
With the exception of guide dogs, nursing dogs or other service animals, no pets or animals of any description will be allowed into the Event.

Activity
Anyone attending the Event must not take part in any, leafleting, demonstrations, objectionable behaviour or wear offensive apparel or be involved in any activity which may disrupt the Event.

Press

・Press badges at the Event are restricted to publishers, editors, journalists, photographers, and broadcasters associated with the industry.

・All members of the press must wear the armbands distributed by the Organiser.

Photography and Recording

・Photographers and film crew may be taking photographs and recording and/or streaming videos at the Event. Each attendee authorises such photography and recording and permits the Organiser, its parents, affiliates, sublicensees, designees, agents and assignees (including, without limitation, exhibitors or contractors to the Event) to use the attendee’s image, likeness, appearance, and/or voice and to publish, reproduce, portray, distribute and/or otherwise use the image, likeness, appearance, and/or voice in all media formats (whether now known or hereafter existing), worldwide, solely in connection with the distribution, promotion and publicity of both the Event (including future editions thereof) and Organiser’s general business, services or products, without liability, compensation or credit to the attendee. If the attendee is under the age of 18, such attendee’s parent or legal guardian consents on their behalf.

・No exhibitor nor visitor to the Event may take photographs or make any form of recording (including audio or video) on any media at the Event under any circumstances without the prior written permission of the person(s) photographed and/or the manager of subject (of photography), or unless as approved by the Organiser.

Reservation of Rights
The Organiser reserves the right to exclude, remove, ban, or reject a Participant from the Event and the venue or to access to any part of the Event, without refund, liability or compensation, who does not comply with this policy or who they reasonably consider is likely to break these rules, or who is likely to behave any illegal, unsafe, offensive or threatened behaviour which Organiser could reasonably consider to be disruptive of the Event or which Organiser determines impact the safety, security, or order of the Event, each in Organiser’s sole and absolute discretion. The Organiser also reserves the right to remove or exclude any suspicious or inappropriate items from the Event and from the venue. Any such determination by Organiser shall be final.

Privacy

By participating in the Event or by submitting information to Organiser in connection with the Event, Participant agrees to the terms of Organiser’s Privacy Policy, located at https://privacy.rxglobal.com/ and which may be updated by Organiser at any time. A Participant’s continued participation in the Event shall constitute a Participant’s acceptance of any such updated Privacy Policy. In the event that it is necessary to provide the personal information of a minor under 15 years of age for the Event, the parent or the guardian of such minor shall read and confirm this Privacy Policy before giving his/her consent to the provision of such minor’s personal information. All Participants are expected to review the Privacy Policy carefully before participating in the Event and Participant acknowledges that, in the Event of a conflict or inconsistency between these Terms of Service and the Privacy Policy, the terms of the Privacy Policy shall prevail, govern and control.

If Participant has questions, comments or requests regarding Organiser’s Privacy Policy or how Organiser processes personal information, Participant may also access Organiser’s “Privacy Center” at any time at: https://privacy.rxglobal.com/en-gb/privacy-centre.html.

Safety and Security 
Personal belongings must be carried at all times and not left unattended.

Participant’s interactions with third parties, including, but not limited to, guests and other participants in connection with the Event, are solely between Participant and such third party. Participant acknowledges and agrees that Organiser will not be responsible for any damages, losses, costs, expenses, or liabilities incurred as the result of such interactions with third parties.

Please inform the Organiser Staff if you find anything unusual, suspicious or out of place.

After the Event, please dispose of your admission badge on the venue or upon your return home, and do not dispose of it in the trash cans outside the venue.